The directive comes after the state mandated the Nash County Detention Center depopulate to no more than 56 inmates and fix some of its deficiencies.
During a special meeting of the Board of Commissioners Monday, Chairman Robbie Davis said of the directive: "Not to approve any non-essential items in our office of the sheriff moving forward. I'd like to ask the manager, if he has the authority, and I'm not sure (if) he does or not, that he and the finance director sign off on purchases in the sheriff's office because we've got to find the money to pay this without it coming from the taxpayers of Nash County."
SEE ALSO | Nash County sheriff, county commissioners battle over plan for jail repairs
Chairman Davis said moving the inmates to other jails to meet the state's deadline was costing the county $11,000 a day.
Sheriff Stone has called for vast improvements to the jail, which he said is dilapidated and has security concerns.
In March, five inmates broke through wiring, hopped two gates and got out of the jail.
Then, in May, a 29-year-old inmate escaped by stuffing materials into a door lock, getting into the exercise yard and pushing out a fence to gain access to a passageway.
He then ran and hopped a six-foot fence.
Chairman Davis said repairs to the jail and a possible addition should be enough to address problems.
The email sent from the finance director to the sheriff on Monday said items purchased without previous approval would not be paid for by the county.
"If we need to buy extra training ammunition because we run out of a certain type of training ammunition," Sheriff Stone said. "If we need to go buy extra tear gas or anything like that, any training needs, anything...He stopped our operation."
Chairman Davis said Tuesday that is not correct and that the directive will not hinder the sheriff's office but rather adds another layer of accountability.
The email sent to the sheriff said fuel card use would not be affected and that the sheriff's office procurement cards -- similar to a credit card -- will be inactivated.
Sheriff Stone said supervisors have those purchasing cards and use them in a state of emergency. He said they submit receipts when they use the cards.
"Last year, we purchased most of our patrol cars with money generated by the sheriff's office," Sheriff Stone said. "And now for them to come in and say they spent such amount of money. It's disheartening. It's going to stop operations. This jail, as you could see in those pictures yesterday, did not start today. They might have started about the time the Commissioner become a County Commissioner. But it's been neglected and now it's (being) blamed on the sheriff's office."
Finance Director Donna Wood told ABC11 in an email Tuesday that the approvals for purchase would take less than 24 hours and there would be a quicker response in most situations. She said that in case of an emergency (life, health and safety), they would make exceptions.
"The email was in no way meant to halt required funds to the sheriff's office. It was simply to have another level of review to ensure that budgeted funds will be available to pay for housing our inmates offsite," she said.
The email says the following:
Effective Immediately (based on Board of Commissioners request as of 12/23/19):
- All purchases by the Sheriffs will be approved by the County Manager and Finance Director (non-essential items will not be approved). Email of purchase request should be sent to both County Manager and Finance Director. Response will be available in 24 hours.
- All Sheriffs Office P-Cards will be inactivated.
- All blanket POs not associated with contracts will be closed.
- All invoices from the Sheriffs Office will be keyed by the Finance Office until further notice.
- Effective for purchases beginning today until further notice. Any item purchased without previous approval from the County Manager and Finance Director will not be paid by the County.
Watch the full Board of Commissioners meeting here.